Absence management software
Manage leave, PTO, sick days and employee absences in one place
Replace scattered spreadsheets, email approvals and manual holiday calendars with a clear digital absence management system. TimeStatement helps teams plan leave, track absence balances and keep managers informed before staffing gaps become a problem.
Employees request time off in the web app or mobile app, managers approve requests in a few clicks, and HR keeps a reliable overview of vacation, sick leave, public holidays, unpaid leave, training days, remote work and other absence types.
Because absence management is connected with work time tracking, project time tracking and payroll exports, your data stays consistent from request to report.
How absence management works in TimeStatement
TimeStatement keeps the full leave process simple for employees, managers and HR teams.
Set up absence rules
Define absence types, holiday calendars, employee balances, work schedules and approval responsibilities for your organization.
Submit leave requests
Employees request vacation, PTO, sick leave or other absences directly in TimeStatement, including from the mobile app.
Approve with clarity
Managers see team calendars and balances before approving or rejecting requests, reducing conflicts and double bookings.
Report and export
Dashboards and reports show absence patterns, remaining balances and payroll-relevant data whenever you need them.
Absence management features for modern teams
Leave requests and approval workflows
Employees no longer need to send emails, chat messages or paper forms. They submit leave requests directly in the system, while responsible managers approve or reject them with a transparent workflow.
This creates a clear record for every vacation request, sick day, unpaid leave, training absence or other absence type.
Public holidays, work schedules and balances
TimeStatement supports company calendars, regional public holidays, individual work schedules and part-time models. Absence balances stay accurate because requested days are calculated against the employee's real work schedule.
Custom absence types and rules
Create the absence categories your company actually uses: vacation, PTO, sick leave, parental leave, home office, sabbaticals, compensation time, military service, training, accident, unpaid leave or any custom type.
Roles and permissions make sure employees, team leads and administrators only see and edit the information relevant to them.
Mobile absence management
With the TimeStatement mobile app, employees can check balances, request time off and keep their absence information up to date wherever they work. This is ideal for field teams, hybrid work and companies with employees in multiple locations.
Reports for HR, planning and payroll
Dashboards and exports help you understand absence trends, staffing levels, remaining vacation balances and payroll-relevant information. Reports can support HR, finance and management decisions without manual spreadsheet work.
Connected absence and work time tracking
Absences should not be managed separately from working hours. TimeStatement connects leave, sick days and other absences with work schedules, target hours and time balances, so HR does not need to reconcile different systems manually.
This is especially useful for part-time employees, flexible schedules, overtime compensation and teams that combine attendance tracking with project work.
Payroll, HR and accounting-ready data
Accurate absence data is important for payroll, HR administration and financial controlling. TimeStatement reduces manual data entry by keeping approved absences, balances and reports ready for export and further processing.
With integrations and structured exports, your team can transfer absence information into payroll or accounting workflows with fewer errors.
Automation, REST API and scalable administration
Every company has its own absence policies, approval levels and reporting needs. TimeStatement supports configurable settings, multi-client scenarios and API-based workflows, so absence management can scale from small teams to larger organizations.
Detailed settings for accurate leave administration
TimeStatement is designed for real HR processes, not just a shared calendar. Administrators can define company-wide rules and employee-specific settings so absence management reflects the way your organization works.
Flexible absence entry
Absences can be recorded for full days, half days or by the hour. Employees can add comments and attachments, such as medical certificates or supporting documents, directly to the absence request.
Holiday calendars and company closures
Public holidays can be managed manually or imported via iCal. Company closures can be applied centrally, helping teams keep annual leave planning consistent.
Balances, carryover and yearly limits
Vacation entitlement, carryover from the previous year, changes in workload and departures are reflected in the balance calculation. Balances can be managed in days or hours.
Email notifications and secure access
Approvers can be notified by email, employees see request status updates, and sensitive HR data is protected through access rights, encryption and two-factor authentication.
Why companies choose digital absence management
A structured absence management process saves administration time and gives teams the transparency they need to plan reliably.
Better team planning
Shared calendars make it easier to spot overlaps, avoid understaffing and plan capacity across teams and projects.
Clear approvals
Every request has a clear status, responsible approver and audit trail, so fewer questions end up with HR.
Accurate balances
Vacation and PTO balances reflect work schedules, public holidays, part-time arrangements and approved absences.
Reliable reporting
Managers and HR teams get actionable absence reports instead of manually reconciling multiple spreadsheets.
Connected workflows
Absences work alongside time tracking, project time tracking, payroll exports and accounting processes.
Secure cloud software
TimeStatement stores employee data centrally, synchronizes it across devices and supports secure access controls.
Manage every common absence type
TimeStatement is built for more than a simple vacation calendar. You can use it as a complete leave management and employee absence tracking system for:
Vacation, PTO and holidays
Plan annual leave, paid time off and company holidays with transparent balances and approval workflows.
Sick leave and accidents
Document illness, medical absences and accidents consistently, while keeping sensitive access controlled.
Remote work and training
Track home office, training days, business travel or other non-standard attendance types in the same calendar.
Parental leave and unpaid leave
Manage longer absences such as parental leave, sabbaticals or unpaid leave without losing team visibility.
FAQ about absence management software
Common questions about managing employee absences with TimeStatement.
What is absence management software?
Absence management software helps companies manage leave requests, vacation balances, sick days, public holidays and other employee absences in a structured digital process.
Can employees request time off in TimeStatement?
Yes. Employees can submit requests directly in TimeStatement and managers can approve or reject them based on team calendars and current balances.
Does TimeStatement support different absence types?
Yes. You can manage vacation, PTO, sick leave, unpaid leave, parental leave, training, home office and custom absence types.
Can absence management be combined with time tracking?
Yes. TimeStatement combines absence management with work time tracking and project time tracking, so working time, leave and balances stay consistent.
Is TimeStatement suitable for international teams?
Yes. TimeStatement supports multiple languages, regional settings and different public holiday calendars, making it suitable for distributed and international teams.
Can TimeStatement replace Excel vacation planners?
Yes. TimeStatement replaces spreadsheet-based vacation planning with digital requests, approvals, balances, team calendars, reports and exports.
Can absence data be used for payroll?
Yes. Approved absences, balances and reports can be exported or integrated into payroll and HR workflows, reducing manual data entry.
Does TimeStatement support custom approval rules?
Yes. You can configure roles, permissions and approval responsibilities so absence requests follow your internal process.
Can employees add attachments to absence requests?
Yes. Employees can add comments and attachments, for example a medical certificate, when submitting an absence request.
Can absences be recorded hourly or half-day?
Yes. Absences can be recorded by the hour, as half days or as full days, depending on your company settings.
Can I test absence management for free?
Yes. You can test TimeStatement free for 14 days and try the absence and leave management features without obligation.